June+9,+2014+meeting

People attending: Norton Gusky (recorder), Karlton Chapman, Justin Driscoll, Cindy Schafer, Zee Poerio, Kris Hupp, Ed McCaveney, Tim Devlin, Jana Baxter, Kevin Conner, Dom Salvucci


 * Review Pre-conference Ideas
 * Focus on startups
 * Need for ad hoc planning committee
 * Tom Vander Ark will be involved for the pre-conference


 * Keynote Speaker -
 * Tom Vander Ark - Tech Council finalizing contract


 * CoSN Tie
 * CTO Clinic for November 17 - rooms booked for 17th and 18th so CoSN will use available spaces
 * Ed McCaveney will meet with CoSN national contact and begin to work out details
 * CoSN will jointly work with Pittsburgh Technology Council on sponsors and registration
 * Target audience - Directors of Technology and Superintendents
 * CoSN track for November 18 will include broader topics, such as policy issues
 * Opportunity to attract national audience with CoSN PR
 * Opportunity to attract national audience with CoSN PR


 * Review and further develop Conference Ideas -
 * Featured Speakers - based on awards in last year
 * Zee Poerio - 2014 PAECT teacher of the year
 * Daniel Harrold - 2014 PBS Digital Teacher Award (one of 2 for state of PA)
 * i5 Award Winners - Carnegie Science Center video award
 * DATA Award Winners - will be invited to present
 * Policy focus - Norton will work with CoSN to create a panel
 * Research focus - Jolene Zywica will coordinate a panel to look at research and best practices in educational technology
 * Site Visits to local school districts to view examples of technology in action - IU 3 will help to coordinate


 * Conference layout and flow
 * Innovation Hub - Justin will check with hotel to determine if the main ballroom can accommodate 400 people in a combined stadium seating + high-top tables for vendors
 * Campfire - need volunteers to design and monitor - Zee Poerio and Kris Hupp volunteered
 * Will be located in area where Red Chair was last year
 * Details on how to schedule events up to ad hoc committee
 * ReMake Learning Zone - will remain in same area as last year
 * Featured presenters will use main ballroom stage


 * Proposals for Presentations will be available mid-week according to Justin
 * Committee to review proposals - Jana Baxter, Kevin Conner, Cindy Schafer, Dom Salvucci


 * Review Marketing Plan
 * Sponsor package will be shared with the committee for review - option to present at Campfire
 * new TRETC website in next 60 days
 * move away from paper program with app that can be used to generate community of users - sched.org recommended by Kevin and Zee


 * **Activity** || **Time-frame** || **Responsibility** ||
 * Develop marketing campaign (theme, logos) || 3/14-7/14 || Tech Council ||
 * Identify keynote speaker(s) || 3/14 – 6/14 || Planning Committee ||
 * Identify presenters || 314-8/14 || Planning Committee ||
 * Send out Hold Date email || 5/14 || Tech Council / AIU ||
 * Identify potential vendors || 3/14– 10/14 || Planning Committee/ Tech Council ||
 * Register presenters/vendors/ participants || 7/14– 11/14 || Tech Council ||
 * Evaluate proposals || 8/14- 9/14 || AIU/ Planning Committee (sub-committee) ||
 * Arrange for equipment needs || 6/14 – 11/14 || Tech Council/AIU/ Sponsors ||
 * Update web site || 4/14 – 10/14 || Tech Council ||
 * Arrange for food || 9/14 – 11/14 || Tech Council ||
 * Provide food / necessary space / tech support || 11/14 || Sheraton Four Points ||
 * Distribute marketing materials || 08/14 - 11/14 || Tech Council/ IUs/ Committee members ||
 * Market to targeted audiences || 07/14 - 10/14 || IUs/ Committee members/ Tech Council ||
 * Evaluate /Act 48 || 11/14 - 12/14 || AIU/ Tech Council ||