Agenda+for+June+10+meeting

Notes - March 11, 2013, April 8, May 10, June 10
== Remaking TRETC into a 4 day event: Send out survey to past participants to determine interest in each day, possible locations, and interest in keynote speakers / Need for name for 4 day event - Celebration of Digital Learning = TRETC (first two days at hotel space) + Workshops (AiU) / TEDx for Youth (Friday) + Flipped Learning Workshop (Saturday - AIU)/ Issue - pricing for each event and for 4 days / TRETC will be 2 day event (consider expanding in 2014) ==
 * Dates for conference - November 13-16 Regional Learning not available for the dates / Need for possible new venue / Possible considerations: Four Points Marriott (Warrendale), Airport Hyatt, Monroeville DoubleTree, Robert Morris / Justin will get back to committee with more details / Issues with hotel - wireless, projection, no labs / Will need to possibly arrange for vendors to provide connectivity and projectors / Place vendors in large hall as well as hallways / TRETC set for November 19-20 at Four Point Sheraton, Cranberry
 * Pre-conference with vendor reception ( Tuesday ) - sponsored by Creative Arts Technology network/ Creativity Center - At hotel site
 * Full day conference ( Wednesday ) - At hotel site
 * Workshops (student-led) / TEDx for Youth / Tech Tours (Friday evening) - At AIU for workshop / Need location for TEDx/ incorporate student-led workshops into pre-conference/ TEDx still to be planned / No space for workshops - need to find other ways to incorporate student voices in Atrium area and hallways with student artwork and QRs codes
 * Flipped Learning Workshop (Saturday,November 16) - sponsored by PAECT - At AIU with limit of 100/ will take place independently - use to promote TRETC

Theme:

 * Transforming LearningTransforming Education through Technology (proposed new legislation)
 * Using Technology to Personalize Learning
 * ** Using Technology to Remake Learning ** [see Sprout Fund’s new site for Kids and Creativity: [] ) - Norton contacted Sprout Fund and Grable Foundation to find out if TRETC could remix this Kids and Creativity theme/ Theme for conference

== Keynote speakers (see Google Doc - == > [])
 * Pre-conference - under discussion with Andrew Slack / Agreed verbally to $5,000 for pre-conference and conference day activities
 * Conference - possible sponsorship by APEX Learning / Discussed Bud Hunt (@http://budtheteacher.com/blog/) as a keynote speaker / email confirmation with Richard Culatta

== Marketing plan (see below) ==

== Vendors - identify possible sponsors ==
 * Google
 * Microsoft
 * APEX Learning
 * Thinkfinity

== Possible Sub-Committees ==
 * Pre-Conference - Norton, Kim, Dustin,
 * Proposals - Jana, Kevin, Randi
 * Vendors / Sponsors - Norton, Justin,
 * Featured Presentations - Norton
 * Social Networking - Dom,


 * **Activity** || **Time-frame** || **Responsibility** ||
 * Develop marketing campaign (theme, logos) || 3/13-5/13 || Tech Council ||
 * Identify keynote speaker(s) || 3/13 – 6/13 || Planning Committee ||
 * Identify presenters || 313-8/13 || Planning Committee ||
 * Send out Hold Date email || 5/13 || Tech Council / AIU ||
 * Identify potential vendors || 3/13– 10/13 || Planning Committee/ Tech Council ||
 * Register presenters/vendors/ participants || 6/13– 11/13 || Tech Council ||
 * Evaluate proposals || 8/13- 9/13 || AIU/ Planning Committee (sub-committee) ||
 * Arrange for equipment needs || 6/13 – 11/13 || Tech Council/AIU/ Sponsors ||
 * Update web site/ distribute marketing materials || 4/13 – 10/13 || Web committee/IUs/Tech Council ||
 * Arrange for food || 9/13 – 11/13 || AIU/ Tech Council ||
 * Pay bills || 8/13 – 11/13 || Tech Council ||
 * Provide food / necessary space / tech support || 11/13 || Sheraton Four Points ||
 * Distribute marketing materials || 08/13 - 11/13 || Tech Council/ IUs/ Committee members ||
 * Market to targeted audiences || 07/13 - 10/13 || IUs/ Committee members/ Tech Council ||
 * Evaluate /Act 48 || 11/13 - 12/13 || AIU/ Tech Council ||

Summary of meeting: There will be no meeting in July. The next meeting will be August 12.
 * Norton Gusky reviewed selection of keynote speakers: Andrew Slack and Richard Culatta. He posted pages on the web site for both Andrew and Richard.
 * The committee discussed ways to increase the interactivity of the presentations through a series of special sessions with a focus on Game Based Design. Zee Ann Poerio suggested that the presentation be divided into segments with a "speed dating" approach with some type of quest or challenge. Norton suggested that there be three stations - student, teacher, and vendor. At each station there will be an activity for people to complete. Nikki Navta will coordinate the session and submit a proposal. Norton related that he will develop a similar approach for a Project-based Learning presentation.
 * Norton recommended that this year's TRETC include two regional featured presenters - Ed McCavaney (Hampton School District) and Justin Aglio (Propel Schools). Ed received the Frank Withrow award as the top chief technology officer for 2013 from CoSN and Justin will receive at ISTE an award as An Emerging Leader. Ed will address the emerging Learning Trends under the umbrella of the Horizon Report.
 * Norton mentioned that we have about six proposals for presentations, but we need to get the word out so we have more by August.
 * Justin Driscoll highlighted that the sponsor package would be available in the very near future. He would send a copy to the committee members. According to Justin there are about six companies/ organizations who have expressed an interest in this year's TRETC. Due to the move to the Four Points Sheraton, there are two special needs for support this year from sponsors - high speed Internet access and multimedia projector support. Kevin Conner offered to investigate how PETE&C has handled this issue. Kevin will also check into PSAV, a local vendor who may be interested in sponsorship opportunities.
 * The final point for discussion focused on adding more interaction to TRETC. The committee reviewed the use of the CoverITLive back channel. The group agreed that the back channel worked very effectively. According to Kevin over 300 people participated at last year's conference. The key for TRETC's success has been the outstanding work done by the moderators. The group agreed to try to add even more interaction this year with additional surveys and other tools. Mike Baker suggested that another way to get more engagement from the audience would be have each presenter submit a 1-2 minute video based on an Essential Question about his/her presentation. The group discussed some type of way to track the results and give rewards for people who posed questions ahead of the conference. One question might be: Why are you passionate about this session? Zee Ann suggested that there might be a Google Form to track the user responses. Mike added that we could track the traffic and use the data to determine which sessions might require larger venues.