Agenda+for+September+3+meeting

Notes - March 11, 2013, April 8, May 10, June 10, August 12, September 9

= Key topics to discuss:  =
 * Review keynote speakers / featured speakers
 * Discuss Presentations/ Review of proposals
 * Discuss status of Sponsors and ways to pull in more sponsors
 * Discuss special events
 * Red Chair ([|http://sitwithme.org])
 * Digital Video - screening of kid films from WQED, Science Center, Steeltown, Filmmakers
 * Unconference room for sessions
 * Discuss ways to increase participation of targeted audiences:Next steps with marketing plan
 * Kids
 * Educational decision-makers (Assistant Superintendents)
 * Other issues

= Summary of Notes from previous meetings = == Remaking TRETC into a 4 day event: Send out survey to past participants to determine interest in each day, possible locations, and interest in keynote speakers / Need for name for 4 day event - Celebration of Digital Learning = TRETC (first two days at hotel space) + Workshops (AiU) / TEDx for Youth (Friday) + Flipped Learning Workshop (Saturday - AIU)/ Issue - pricing for each event and for 4 days / TRETC will be 2 day event (consider expanding in 2014) ==
 * Dates for conference - November 13-16 Regional Learning not available for the dates / Need for possible new venue / Possible considerations: Four Points Marriott (Warrendale), Airport Hyatt, Monroeville DoubleTree, Robert Morris / Justin will get back to committee with more details / Issues with hotel - wireless, projection, no labs / Will need to possibly arrange for vendors to provide connectivity and projectors / Place vendors in large hall as well as hallways / TRETC set for November 19-20 at Four Point Sheraton, Cranberry
 * Pre-conference with vendor reception ( Tuesday ) - sponsored by Creative Arts Technology network/ Creativity Center - At hotel site
 * Full day conference ( Wednesday ) - At hotel site
 * Workshops (student-led) / TEDx for Youth / Tech Tours (Friday evening) - At AIU for workshop / Need location for TEDx/ incorporate student-led workshops into pre-conference/ TEDx still to be planned / No space for workshops - need to find other ways to incorporate student voices in Atrium area and hallways with student artwork and QRs codes
 * Flipped Learning Workshop (Saturday,November 16) - sponsored by PAECT - At AIU with limit of 100/ will take place independently - use to promote TRETC

== Theme: ==
 * Transforming LearningTransforming Education through Technology (proposed new legislation)
 * Using Technology to Personalize Learning
 * ** Using Technology to Remake Learning ** [see Sprout Fund’s new site for Kids and Creativity: [] ) - Norton contacted Sprout Fund and Grable Foundation to find out if TRETC could remix this Kids and Creativity theme/ Theme for conference

== Keynote speakers (see Google Doc - == > [])
 * Pre-conference - under discussion with Andrew Slack / Agreed verbally to $5,000 for pre-conference and conference day activities
 * Conference - possible sponsorship by APEX Learning / Discussed Bud Hunt (@http://budtheteacher.com/blog/) as a keynote speaker / email confirmation with Richard Culatta

== Marketing plan (see below) ==

== Vendors - identify possible sponsors ==
 * Google
 * Microsoft
 * APEX Learning
 * Thinkfinity

== Possible Sub-Committees ==
 * Pre-Conference - Norton, Kim, Dustin,
 * Proposals - Jana, Kevin, Randi
 * Vendors / Sponsors - Norton, Justin,
 * Featured Presentations - Norton
 * Social Networking - Dom,


 * **Activity** || **Time-frame** || **Responsibility** ||
 * Develop marketing campaign (theme, logos) || 3/13-5/13 || Tech Council ||
 * Identify keynote speaker(s) || 3/13 – 6/13 || Planning Committee ||
 * Identify presenters || 313-8/13 || Planning Committee ||
 * Send out Hold Date email || 5/13 || Tech Council / AIU ||
 * Identify potential vendors || 3/13– 10/13 || Planning Committee/ Tech Council ||
 * Register presenters/vendors/ participants || 6/13– 11/13 || Tech Council ||
 * Evaluate proposals || 8/13- 9/13 || AIU/ Planning Committee (sub-committee) ||
 * Arrange for equipment needs || 6/13 – 11/13 || Tech Council/AIU/ Sponsors ||
 * Update web site/ distribute marketing materials || 4/13 – 10/13 || Web committee/IUs/Tech Council ||
 * Arrange for food || 9/13 – 11/13 || AIU/ Tech Council ||
 * Pay bills || 8/13 – 11/13 || Tech Council ||
 * Provide food / necessary space / tech support || 11/13 || Sheraton Four Points ||
 * Distribute marketing materials || 08/13 - 11/13 || Tech Council/ IUs/ Committee members ||
 * Market to targeted audiences || 07/13 - 10/13 || IUs/ Committee members/ Tech Council ||
 * Evaluate /Act 48 || 11/13 - 12/13 || AIU/ Tech Council ||

SUMMARY OF MEETING :

Norton (recorder), Jana Baxter, Amiena Mahsoob, Justin Driscoll, Tim Hammel (IU7), Mike Baker, Nikki Navta, Randi Leonard, Zee Ann Poerio, Kevin Conner.

= Key topics to discuss: =


 * = Review keynote speakers / featured speakers - Richard Culatta and Andrew Slack available / Holly Jobe - invite for Red Chair / =
 * = Discuss Presentations/ Review of proposals - 26 proposals as of today / Nikki - Zulama Game-based Poster session / =
 * = Discuss status of Sponsors and ways to pull in more sponsors - bring in startups / model based on Boston event / goal - 5 companies / donate door prize / 5 vendors confirmed / Microsoft - Shape the Future - check with Jeff Main / sending to PETE&C list / =
 * = Discuss special events =


 * Red Chair (http://sitwithme.org) - both days to promote men and women in technology / Sometimes you need to sit to take a stand / video-record, photograph, or bulletin board to tell his/her story / Mike Baker can bring a portable green screen / Props / Issue with releases / Zee Ann, Norton and Justin will visit hotel to scout site / Norton will check with Sprout Fund /
 * Digital Video - screening of kid films from WQED, Science Center, Steeltown, Filmmakers/
 * Unconference room for sessions
 * Discuss ways to increase participation of targeted audiences:Next steps with marketing plan
 * Kids
 * Educational decision-makers (Assistant Superintendents)
 * Email blast going out on Friday / Share html email /
 * Email blast going out on Friday / Share html email /


 * Other issues
 * Wireless at hotel - upgraded WiFi recently / Justin is investigating with company who installed the WiFi