July+13+2009+meeting


 * 1. Sub-committee reports (use wiki to communicate information)**

Goal: 1. Review plan for high school/college student involvement 5:00 - 7:00 poster sessions and presentations (2 rounds of 3) 7:00 - 8:00 dinner + keynote
 * STUDENT INVOLVEMENT -** Toni Sulkowski, Frank Muto, Aileen Owens

2. Discuss strategies to get students/teachers to apply

**Action Items Completed:**

**Action Item:** Frank, Toni, and Aileen met with a representative from the Learning Alliance at Learning Alliance on July 28th. Two places were identified for student presentations. The first option is the main conference room. The space can host student tables (66" x 18") along the perimeter, while round tables can be set up in the center for conferencing and for eating. The second option is to have student presentations in the main hallway outside the conference room. After speaking with other committees in the near future, we will be able to make a decision on the appropriate location. Part of the decision depends upon whether the hallway space will be used by vendors and if vendors will be allowed to set up the night before. When we are ready to make a decision about where to place the students, we will send the number of students and number or projected participants to the representative from the Learning Alliance. She will create a floor plan showing the layout of tables and the electrical plans for the spaces. At that point we can finalize our decision. In reviewing all spaces at the Learning Alliance it looked as though the second floor lounge area, at the top of the stairs, would be a great place for the Cyber Cafe.
 * Action Item:** Frank Muto contacted Cindy Shaffer and asked her to identify and solicit a committment from teachers and students from different schools to participate in TRETC. Cindy agreed and will begin working on this.

Notes from July 13th meeting : It was agreed upon that our goal for student involvement should be to have at least one school from each IU represented. **Action Item **: __Frank Muto will contact Cindy Shaffer and ask Cindy to identify and solicit a committment from teachers and students from different schools in each of the IU's__. Due to her role in the CFF program, Cindy has access to a large audience of teachers. It was mentioned that this should bring approximately 20-25 students from each IU and the total number should equal about 100 students. Currently we know that it will cost approximately $40/person and we are awaiting information about how the student portion will be paid. **Action Item **: __Someone from TRETC Planning Committee (Marketing Committee?) will be contacting Highmark Foundation and Kevin Conner and Tim Devlin will ask different departments from the IU if they know of additional funding for this__. **Action Item **: __Frank, Toni, and Aileen will meet at the Learning Alliance on July 28th at 11:00am to review the site and begin identifying presentation space and planning for student teams__. Norton and Tim Devlin explained that Fox Chapel School District will host student-based events around the G-20 Summit. They would like to dedicate one session at TRETC to student reflections on the events of the student summit. Norton and Tim are working with the World Affairs Council on this project. **Action Item** __Student Involvement Committee members will follow through with Norton and Tim to gather final details and help plan for the student G-20 Reflections Session.__

Goal: 1. Discuss digital playground and bloggers cafe 2. Review idea for distance learning strand 3. Discuss selection of presentation process
 * TEACHER INVOLVEMENT -** Mike Baker, Kristen Van Strien, Eric Rosendale, Joe Oliphant, and David Piemme

Notes from July 13th meeting : **Action Item:** __Mike Baker will be in charge of organizing the Blogger's Cafe at TRETC__. Blogger's Cafe will be a place for people to gather and connect online. The physical space identified for this activity is the upstairs lounge area. In the future, we will have a better idea of how many participants may be using the Blogger's Cafe. **Action Item** When we get a general idea of the number of participants to expect, __Mike will check the bandwidth needs to be certain it can work with the back channel, to accommodate the number of scheduled participants__. Regarding the Digital Playground, it was decided that it would be advantageous to allow vendors an opportunity demonstrate a product in the digital playground (not necessarily their own product) while showing the logo or their product name in the background during the demonstration. In this way, vendors can be marketing their product through name recognition while contributing to professional development for the event. An example provided by Mike Baker was "a company may sell switchers and routers and may choose to demo skype while showing their product name in the background." **Action Item** __Mike Baker and committee members will research opportunities for vendors to host online demonstrations in the digital playground.__ Regarding the Distance Learning Strand, Kevin Conner discussed the fact that Dale Hilton, from the Cleveland Museum of Art, would like to host an entire hour-long session so that teachers may experience an actual distance learning class. Also, other distance learning providers such as the Rock and Roll Hall of Fame will be approached. **Action Item** __Committee members must schedule at least one room for one hour-long session for the Cleveland Museum of Art. Committee members will also look into providing additional sessions in this space or find additional rooms to support other distance learning classes.__ (//Side note: Aileen contacted Challenger Learning Center and they would also be interested in offering the new Cybersurgeons e-Mission. Please contact Jackie Shia at 304.243.4431 or// //jshia@cet.edu// //if you would like to discuss this.//) The final information presented by this committee is that they would like to compile all the presenters' information onto one site so that participants may easily access it after the conference. For an example of this please see the way information was compiled for NECC at http://reportingback.wikispaces.com. **Action Item** <span style="color: rgb(0,0,0);">__The committee will set up an online space to host presenters' and participants' notes__.

Goal: 1. Review opportunities with Edutopia, ISTE, and CoSN for a series of sessions - Include session by Propel for Principals - Best practices - CFF => keeping alive 2. Finalize ideas 3 Discuss ways to get principals to conference
 * ADMINISTRATOR INVOLVEMENT -** Tim Devlin, Norton Gusky

<span style="color: rgb(0,0,255);">Notes from July 13th meeting : Jana Baxter (Meeting is scheduled for Monday, August 3rd) and Norton Gusky explained that Discovery Education would like to host a pre-conference for a full day on the day of the TRETC pre-conference. Norton explained that Discovery hosts very successful workshops for teachers and that this would be a great benefit to TRETC. <span style="color: rgb(255,0,0);">**Action Item** <span style="color: rgb(0,0,0);">__Jana will meet with a representative from Discovery to get more information. She will report back to the planning committee in the near future.__ We are having a conference call on Monday, August 3rd if anyone would like to participate. Norton also explained that ISTE is interested in doing a session for administrators on Technology Standards for Administrators. Propel would like to host a session for Principals and CFF is also interested in presenting a technology session for administrators. <span style="color: rgb(255,0,0);">**Action Item** <span style="color: rgb(0,0,0);">__Norton will follow through finalizing details for technology sessions for administrators__. Discussion centered around how to advertise and encourage administrators to have a presence at TRETC. Also, Norton and Tim Devlin explained that Fox Chapel School District will host student-based events around the G-20 Summit. They would like to dedicate one session at TRETC to student reflections on the events of the student summit. Norton and Tim are working with the World Affairs Council on this project. <span style="color: rgb(255,0,0);">**Action Item** <span style="color: rgb(0,0,0);">__Student Involvement Committee members will follow through with Norton and Tim to gather final details and help plan for the student G-20 Reflections Session.__

Goal: 1. Review room needs - new idea = blogger cafe in upstairs lounge
 * CONFERENCE OPERATIONS - J**essica Varone

<span style="color: rgb(0,0,255);">Notes from July 13th meeting : Jessica represented the Conference Operations Committee as well as the Marketing Committee and discussed next steps. <span style="color: rgb(255,0,0);">**Action Item** <span style="color: rgb(0,0,0);">__Jessica will let Glen know that we need 500 conference posters made and delivered to The Pittsburgh Technology Conference by August 31st.__ Tim Devlin will pick up the posters from the Technology Council and deliver them to the appropriate places. <span style="color: rgb(255,0,0);">**Action Item** <span style="color: rgb(0,0,0);">__Posters will be followed by email blasts. All committee members are responsible for contacting and encouraging teachers, administrators, and students to participate in TRETC this year.__

Goal: 1. Review plan for August/September 2. Other ideas
 * MARKETING -** Glen Margolis

Goal: 1. Review plan for both days in light of NECC 2. Sign off form 3. Use Ning or other platform as way to distribute content
 * DIGITAL TRETC -** Kevin Conner and Karlton Chapman

Notes from Karlton Chapman and Kevin Conner: Two MediaSite Rooms Two Safari Live Rooms Need Four camera operators Two on-line question takers for the Safari Live Rooms

Also, presenters should sign a release form to broadcast and/or capture their sessions.

Kevin and I tentatively targeted October 2 to go to the Learning Alliance and test MediaServers and SafariLive.

Concerns: Macs need to install software to view MediaSite streams or archives. SafariLive presenters need to convert their PowerPoint presentations or share their screens. To share screens, they have to install software. Kevin and I had a couple of problems with screen sharing.

<span style="color: rgb(0,0,255);">Notes from July 13th meeting : Information will be provided in the near future.

Goal: 1. Review list of [|vendors from previous year] 2. Discuss ways to recruit vendors/sponsor - Get vendors to advertise - Members on committee to contact
 * VENDORS -** Brian Lang Sandra Nevel, Dan Kelly

<span style="color: rgb(0,0,255);">Notes from July 13th meeting : Norton explained that Discovery Education, Mimeo, Polyvision, Center Business, Polycam, Rowe Data, and Apple will have a presence at TRETC. Discussions are also being held with Apple to have an Apple Educator present. <span style="color: rgb(255,0,0);">**Action Item** <span style="color: rgb(0,0,0);">__All committee members must encourage educators to be presenters at TRETC.__

Goal: 1. Identify any needs for updating site
 * WEB SITE -** Jana Baxter**,** Norton Gusky