Agenda+for+October+14+meeting

Notes - March 11, 2013, April 8, May 10, June 10, August 12, September 9, October 14

= Key Topics to Discuss:  =


 * Pre-Conference Review
 * Keynote with Andrew Slack
 * Vendor Reception / Youth Video Forum
 * Conference IssuesRegistration Update - on target
 * Cancel Holly Jobe
 * Option if Richard Culatta is not available
 * Presenters - replacement for Holly's slot
 * Lunch Arrangements
 * Special groups - will we have a Tech/ Media Coordinator
 * VIP Lunch with Keynote and Featured Presenters
 * Raffle / Act 48 - do we have prizes? / should we offer Act 48?
 * Sponsor Update - how to bring in more vendors?
 * Marketing - what is the plan for the final push?
 * Other issues
 * Back-channel
 * Documentation - Sprout
 * Documentation - Sprout

= Summary of Notes from previous meetings = == Remaking TRETC into a 4 day event: Send out survey to past participants to determine interest in each day, possible locations, and interest in keynote speakers / Need for name for 4 day event - Celebration of Digital Learning = TRETC (first two days at hotel space) + Workshops (AiU) / TEDx for Youth (Friday) + Flipped Learning Workshop (Saturday - AIU)/ Issue - pricing for each event and for 4 days / TRETC will be 2 day event (consider expanding in 2014) ==
 * Dates for conference - November 13-16 Regional Learning not available for the dates / Need for possible new venue / Possible considerations: Four Points Marriott (Warrendale), Airport Hyatt, Monroeville DoubleTree, Robert Morris / Justin will get back to committee with more details / Issues with hotel - wireless, projection, no labs / Will need to possibly arrange for vendors to provide connectivity and projectors / Place vendors in large hall as well as hallways / TRETC set for November 19-20 at Four Point Sheraton, Cranberry
 * Pre-conference with vendor reception ( Tuesday ) - sponsored by Creative Arts Technology network/ Creativity Center - At hotel site
 * Full day conference ( Wednesday ) - At hotel site
 * Workshops (student-led) / TEDx for Youth / Tech Tours (Friday evening) - At AIU for workshop / Need location for TEDx/ incorporate student-led workshops into pre-conference/ TEDx still to be planned / No space for workshops - need to find other ways to incorporate student voices in Atrium area and hallways with student artwork and QRs codes
 * Flipped Learning Workshop (Saturday,November 16) - sponsored by PAECT - At AIU with limit of 100/ will take place independently - use to promote TRETC

== Theme: ==
 * Transforming LearningTransforming Education through Technology (proposed new legislation)
 * Using Technology to Personalize Learning
 * ** Using Technology to Remake Learning ** [see Sprout Fund’s new site for Kids and Creativity: [] ) - Norton contacted Sprout Fund and Grable Foundation to find out if TRETC could remix this Kids and Creativity theme/ Theme for conference

== Keynote speakers (see Google Doc - == > [])
 * Pre-conference - under discussion with Andrew Slack / Agreed verbally to $5,000 for pre-conference and conference day activities
 * Conference - possible sponsorship by APEX Learning / Discussed Bud Hunt (@http://budtheteacher.com/blog/) as a keynote speaker / email confirmation with Richard Culatta

== Marketing plan (see below) ==

== Vendors - identify possible sponsors ==
 * Google
 * Microsoft
 * APEX Learning
 * Thinkfinity

== Possible Sub-Committees ==
 * Pre-Conference - Norton, Kim, Dustin,
 * Proposals - Jana, Kevin, Randi
 * Vendors / Sponsors - Norton, Justin,
 * Featured Presentations - Norton
 * Social Networking - Dom,


 * **Activity** || **Time-frame** || **Responsibility** ||
 * Develop marketing campaign (theme, logos) || 3/13-5/13 || Tech Council ||
 * Identify keynote speaker(s) || 3/13 – 6/13 || Planning Committee ||
 * Identify presenters || 313-8/13 || Planning Committee ||
 * Send out Hold Date email || 5/13 || Tech Council / AIU ||
 * Identify potential vendors || 3/13– 10/13 || Planning Committee/ Tech Council ||
 * Register presenters/vendors/ participants || 6/13– 11/13 || Tech Council ||
 * Evaluate proposals || 8/13- 9/13 || AIU/ Planning Committee (sub-committee) ||
 * Arrange for equipment needs || 6/13 – 11/13 || Tech Council/AIU/ Sponsors ||
 * Update web site/ distribute marketing materials || 4/13 – 10/13 || Web committee/IUs/Tech Council ||
 * Arrange for food || 9/13 – 11/13 || AIU/ Tech Council ||
 * Pay bills || 8/13 – 11/13 || Tech Council ||
 * Provide food / necessary space / tech support || 11/13 || Sheraton Four Points ||
 * Distribute marketing materials || 08/13 - 11/13 || Tech Council/ IUs/ Committee members ||
 * Market to targeted audiences || 07/13 - 10/13 || IUs/ Committee members/ Tech Council ||
 * Evaluate /Act 48 || 11/13 - 12/13 || AIU/ Tech Council ||

SUMMARY OF MEETING:

CONFERENCE NOTES SPONSORS NEXT MEETING
 * Holly Jobe has had to cancel her appearance due to a family issue.
 * Richard Culatta has been out of work due to the shutdown in Washington, D.C. If Richard cannot travel, we will have a panel discussion with our two featured speakers and two additional panelists that are already part of the conference. This may be a teacher, student, and/or a community resource.
 * The list of presentations is on the website. Justin asked everyone to check the page for spelling and grammatical mistakes.
 * At lunch we'll have several VIP tables. We'll invite key decision-makers to join. If you have the name of someone whom you think would enjoy conversing with a keynote speaker or featured speaker, please share the name.
 * Tim Devlin will coordinate the technology/media coordinator meeting over lunch. We'll have this in a separate room, if available.
 * As of 10/14 we have 120 people pre-registered. That does not include any presenters, planning committee, or vendors. (All active members of the planning team will receive a free registration. You do not need to do anything. There will be a name badge waiting for you at the conference.)
 * We'll continue to use CoverItLive for our back channel. Norton also created a Storify site to archive information. (You should have received a message with this link in another message.)
 * Red Chair - Zee has arranged with Capes for Heroes super-character costumes that will be available with the Red Chair. She's also reached out to a new app, TouchCap, to work with her on the project.
 * As of 10/14 we have 24 sponsors. We do not have a limitation as we did in the past for 30 sponsors. We need "MAJOR" sponsors. Please look at the list on the web site (http://tretc.pghtechsites.org/exhibitors-and-presenters-2012/) and see if you can connect with another sponsor. (Attached to this message is the sponsorship package you can share with vendors)
 * We'll have our final meeting on Monday, November 11 at 4 pm.