2011,+Oct+10+meeting

Agenda for October 10, 2011 NOTES for 10/11 NOTES for 9/11 NOTES for 8/8 NOTES from 7/11 NOTES from 6/11 1. Review conference details:
 * Pre-conference - no workshops / start at 4:00 with Diane Rhoten / Andy Russell presentation / 5:00 - 7:00 Vendor reception
 * Conference - start at 8:00 pm with overview and keynote / 3 strands / lunch with tech leaders / end of day keynote with give-aways
 * Set up lunch or special meeting for administrators (superintendent, assistant superintendent, etc) with Karen Cator - Norton will check with Tech Council and Karen on opportunity

Keynote Panel
 * Distinguished educator - Norton Gusky contacted Traci Blazosky
 * Student (s) - need to identify - Need to identify a student [ Norton - Propel has offered to share a student]
 * National or regional leader - Alice Wilder [On board as of 10/11)
 * Karen Cator

2. Discuss status of sponsor (updated list as of 10/11/2011): Samsung Exhibitor SMARTSolution - Title Sponsor Turning Technologies - Exhibitor SmartEd Services integraOne - Exhibitor Applied Video Technology -Exhibitor, needs an extra table Net Xperts - Exhibitor Apple - Exhibitor eSchoolView - Exhibitor Comcast/Ciena - Bag Sponsor Connectivity Communications - Exhibitor Sunesys - Exhibitor Reclamere - Exhibitor Network Access Corp. - Exhibitor Sierra w/o Wires - Exhibitor OnHand Schools - Exhibitor Zulama - Exhibitor Concensus Technologies - Presentation Sponsor Cima Software - Exhibitor NetServe 365 -Exhibitor Springboard Media, Inc.- Exhibitor Microsoft/Questeq - Main Sponsor Mimeo/OpTech - Presentation Sponsor Dagastino - Exhibitor iPlus Technology - Exhibitor Okidata - Exhibitor

Need to reach out: Promethean (Logical Choice) Hartcourt Online SkillsTutor BuildABook

Sponsorship package TRETC-Sponsorship.pdf)

3. Review Presenters

4. Other needs
 * Back-channel - is this ready to go? Need to follow up on November 7 / Interested in moderating - Nikki Navta (during keynote panel), Mara Linaberger, Mike Baker (chair), Kevin Conner, Jana Baxter
 * Documentation- Nina Butler, Frank Muto, Mara Linaberger interested in helping
 * Video contest - Norton will follow up with Carl Kurlander
 * TEDx for Youth on November 20
 * Student involvement - special student pricing
 * Digital Playground - invite HearMe to join Zulama / ask Amy Cribbs from AIU to set up a TEDx for Youth demo with line-up for 2011

5. Review marketing plan 6. Other issues: attracting conference goers with budget reductions Committee felt the need to target non-classroom teachers, e.g. technology leaders and non-public school teachers/ Norton and Mike will investigate grants for participants / Approach vendors to sponsor presenters and pay for key personnel (if not e-Rate issue) Justin reported that the marketing campaign will reach out to a diversity of potential participants to try to diversity the audience. Norton added that Greg Behr has sent out an initial message and will follow up with the Kids and Creativity mailing list.
 * < Develop marketing campaign (theme, logos) ||< 3/11-7/11 ||< Tech Council || Norton and Tech Council met to review ideas/ New logo still pending/ Monthly email blasts/ Kids and Creativity mailing list/ IUs ||
 * < Identify keynote speaker ||< 3/11 – 7/11 ||< Planning Committee || Karen Cator on board / Norton reached out to Bill Strickland - no final decision/ Tech Council will contact Entertainment Tech Center/ Mk Haley confirmed as closing speaker ||
 * Establish video contest for students || 4/11 - 9/11 || Mike Baker / SteelTown || Norton contacted Carl Kurlander to have students present videos/ Mike Baker agreed to work on/ Norton met with Carl (7/11) / Planning team in place with Carl Kurlander taking the lead / ||
 * < Identify presenters ||< 311-8/11 ||< Planning Committee || As of 8/11 eight presenters / 21 potential presenters as of 9/11 ||
 * Identify sponsors for workshops || 4/11 - 8/11 || Planning Committee/ Tech Council || Sponsor package ready/ Sponsors on board include: SmartSolutions and Grable/ 11 vendors on board (9/11) ||
 * < Register presenters/vendors/ participants ||< 6/11– 11/11 ||< Tech Council || Presenter form onllne ||
 * < Evaluate proposals ||< 8/11- 9/11 ||< AIU/ Planning Committee (sub-committee) || Completed 10/2011 ||
 * < Arrange for equipment needs ||< 6/11 – 11/11 ||< Tech Council/AIU ||  ||
 * < Update web site/ distribute marketing materials ||< 4/11 – 10/11 ||< Web committee/IUs/Tech Council || Update with new info online / Justin updated "theme" for site (8/11) / Norton update site (9/11) / Norton and Justin updated site (10/11) ||
 * Develop short video testimonials || 8/11 - 9/11 || Tech Council ||  ||
 * Email campaign for participants || 8/11 - 11/11 || Tech Council, IUs || Monthly email blasts as of 8/11 ||
 * < Market to targeted audiences ||< 07/11 - 10/11 ||< IUs/ Committee members/ Tech Council || Gregg Behr shared with Kids and Creativity mailing list / Kim Harvey (Tech Council) sent out email blast to Tech Council mailing list / ||
 * < Evaluate /Act 48 ||< 11/11 - 12/11 ||< AIU/ Tech Council ||  ||